Effective Date: September 25, 2025
Wellness Dynamics
Email: info@wellnessdynamics.net

Wellness Dynamics values your privacy and is committed to protecting your personal and health information. This document explains how we collect, use, and protect information, as well as your rights under U.S. privacy laws, including the Health Insurance Portability and Accountability Act (HIPAA) and the Children’s Online Privacy Protection Act (COPPA).

• Personal Information: Name, address, phone number, email, date of birth, and payment details.
   
• Health Information: Information related to drug testing, DNA testing, and phlebotomy services (Protected Health Information/PHI).
   
• Children’s Information: For clients under 13, only the minimum necessary information is collected, and only with verifiable parental/guardian consent.
   
• Automatically Collected Information: Website usage data such as IP addresses, cookies, and browser type.
   

We use collected information to:

• Provide and improve services.
   
• Schedule appointments and communicate with you.
   
• Process payments.
   
• Meet legal and compliance requirements.
   

We do not sell or rent your personal data. Information may be shared only:

• With laboratories, healthcare providers, or authorized partners to complete services.
   
• With your consent (or parental consent for minors).
   
• To comply with legal obligations or government requests.
   

We comply with the Children’s Online Privacy Protection Act.

• We require parental consent before collecting any personal information from children under 13.
   
• Parents may review, delete, or refuse further use of their child’s data by contacting info@wellnessdynamics.net.
   

We use administrative, technical, and physical safeguards to protect information. While no system is 100% secure, we work to prevent unauthorized access, disclosure, or misuse.

You have the right to access, update, or request deletion of your information, subject to legal and regulatory requirements.

This section describes how Wellness Dynamics may use and disclose your Protected Health Information (PHI), and how you can access this information.

You have the right to:

• Get a copy of your health records.
   
• Request corrections to your records.
   
• Ask for confidential communication (e.g., phone, email, mail).
   
• Request limits on sharing your PHI (though we may be required to deny requests in some cases).
   
• Get a list of certain disclosures of your PHI.
   
• Obtain a copy of this Notice at any time.
   
• Choose a representative (legal guardian, power of attorney) to act for you.
   
• File a complaint if you believe your privacy rights have been violated.
   

We may use or disclose PHI for:

• Treatment – To provide testing and healthcare services, and to share results with authorized labs or providers.
   
• Payment – To bill you, insurance companies, or third-party payers.
   
• Healthcare Operations – To manage our practice, improve services, and ensure quality care.
   

Other situations where disclosure may occur include:

• Public health reporting, preventing disease, reporting abuse/neglect.
   
• Compliance with court orders, subpoenas, or laws.
   
• Workers’ compensation, law enforcement, or government programs.
   
• Approved research (with protections in place).
   

We will never sell your health information or use it for marketing without your written consent.

• We are legally required to protect the privacy and security of your PHI.
   
• We must notify you if a data breach occurs that may compromise your information.
   
• We must follow the privacy practices described in this Notice.
   
• We will not share your PHI without your written consent unless permitted or required by law.
   

When services are provided to children under 13, we obtain parental/guardian consent before collecting or using health information. Parents/guardians may access their child’s PHI unless restricted by law.

If you believe your privacy rights have been violated, you may file a complaint:

• With Wellness Dynamics at info@wellnessdynamics.net
   
• Or with the U.S. Department of Health and Human Services, Office for Civil Rights (OCR)
   

You will not face retaliation for filing a complaint.

We may update this Privacy Policy and HIPAA Notice of Privacy Practices from time to time. Updates will be posted on our website with a revised “Effective Date.”

If you have questions or need to exercise your privacy rights, contact:

Wellness Dynamics
Email: info@wellnessdynamics.net